Administrative Assistant

Greet clients and visitors, directing them to the appropriate officer or handling inquiries personally.Respond to daily client questions about supervision status and probation/parole conditions.Answer phone calls, directing them to the proper officer and assisting callers when possible.Maintain appointment schedules for officers.Type correspondence, including forms, memos, and letters.Process incoming and outgoing mail: pick up, open, stamp, and distribute incoming mail; prepare and post outgoing mail.Create and revise forms as needed.Perform computer data entry.Maintain offender files, including documentation and scanning.Prepare monthly reports.Manage supply inventory and order supplies from the central office as needed.Collaborate professionally with local stakeholders regarding client supervision.Assist in writing petitions and managing SCRAM and GPS inventory.

Minimum Qualifications

Requires a high school diploma or equivalent. Additional work experience performing office support, clerical, or secretarial duties is desirable. Good interpersonal, oral and written communication skills is necessary for performing the job duties. Preference may be given to those individuals who have experience with Windows, Microsoft Word, Microsoft Excel, and possess prioritization and time management skills. Must be able to meet strict guidelines and manage time independently. The successful candidate must be flexible and innovative in carrying out assigned responsibilities. Must successfully complete standard background and criminal record check.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

All applications for open DOCR positions must be made via the Careers site. Paper submissions will not be accepted. Application materials must be received by 11:59 PM on the closing date listed above. All potential applicants must attach and/or upload the following documents:Cover LetterResumeTranscriptsApplication materials must clearly explain how experience and education are related to the minimum qualifications and job duties.Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veteran's Affairs Office.Contact Brian Miller, 701-934-1467, brianlmiller@nd.gov or TTY 800-366-6888 for more information or assistance in the application or interview process.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.