Child Care Assistance Program (CCAP) Provider Information

Watch a video with tips for registering as a Child Care Assistance Provider.

1. Before getting started:
   • Be prepared to fully finish the registration process as the system will not save your place. This should take about 10 minutes.
   • If a W9 and current provider license are not already on file, you will be prompted to upload them.
2. On the Child Care Provider Registration screen, you will see a message that says you are "already known to SPACES." You will need to enter your SPACES ID. This can be found on the bottom of any notice from HHS, shown as "Prov #."
3. Once you've entered this ID, be sure to click "LINK ACCOUNT." 
4. Whe you reach the Upload Documents screen, if your documents are already on file with our office you can skip this step by clicking "Next."

Click here to view a training guide for this process.

1. Go to https://dhsprovider.dhs.nd.gov/
2. Under CCAP Providers, click “Sign In.”
3. If you do not already have a North Dakota login, click on “Create an account.”
4. Fill out the requested information to create your North Dakota login.
   Note: Items with the asterisk (*) sign are required.
5. An activation code will be sent to the email you provided. Enter the activation code and click confirm.
6. You will see a confirmation that your account has been activated.
7. Click “Return to online service” to log into the SSP.

Click here for a visual training guide for this process.

Before getting started:

• Be prepared to fully finish the registration process as the system will not save your place. This should take about 10 minutes.
• If a W9 is not already on file, you will be prompted to upload one.

1. Go to https://dhsprovider.dhs.nd.gov/. Under CCAP Providers, click “Sign In.”
2. Enter the login credentials for your North Dakota login account and click “Sign In.”
3. Click the drop-down box and select the license category that applies to you. Once you’ve selected your license type, enter your Provider Tax Identification Number and License Expiration Date. Click “Verify.”
   If you receive a message that your provider license number is not known, contact your licensing specialist for assistance.
   If you are known to the system, the name of your daycare will be shown. Click “Next” to confirm.
4. A W9 is required for In State Providers. If one is not already on file, you will be prompted to upload one. Click “Provider Registration & Verification” to continue.
5. On the Provider Details screen verify the information shown. If anything is incorrect, reach out to your licensor to update. Click “Next” to continue.
6. On the License Address Details screen verify the information shown is correct, then click “Next.” If anything is incorrect, reach out to your licensor to update.
7. Enter your banking information or confirm the details if it is already on file. If you would like to apply for a direct deposit exemption, click the box for a dropdown menu.
8. On the W9 Details screen enter the information on listed on your W9. If details are already on file they will be automatically filled in. Verify or edit if needed, then click “Next.”
9. If a W9 is needed you will be prompted to upload one. If one is already on file you will not be prompted.
10. Read the provider agreement, then click the "I have read and agree" box. Click next to finish the registration process.
11. If you were prompted to upload a W9, you will see a message that your registration request has been submitted. Please allow two business days for registration approval.
    If were not prompted to upload a W9 and you see this screen, log out and back in from the “My Account” menu.

Click here for a visual training guide for this process.

Before getting started:

• Be prepared to fully finish the registration process as the system will not save your place. This should take about 10 minutes.
• If a W9 and current provider license are not already on file, you will be prompted to upload them.

1. Go to https://dhsprovider.dhs.nd.gov/. Under CCAP Providers, click “Sign In.”
2. Enter the login credentials for your North Dakota login account and click “Sign In.”
3. Click the drop-down box and select the license category that applies to you. Once you’ve selected your license type, enter your Provider Tax Identification Number and License Expiration Date. Click “Verify.”
   If you are known to SPACES you will be prompted to link your account.
4. A W9 and copy of your provider license are required. If these are not already on file, you will be prompted to upload them. Click “Provider Registration & Verification” to continue.
5. On the Provider Details screen verify the information shown. If anything is incorrect, you may edit as needed. Click “Next” to continue.
6. On the License Address Details screen verify the information shown is correct, then click “Next.” If anything is incorrect, you may edit as needed.
7. Enter your banking information or confirm the details if it is already on file. If you would like to apply for a direct deposit exemption, click the box for a dropdown menu.
8. On the W9 Details screen enter the information on listed on your W9. If details are already on file they will be automatically filled in. Verify or edit if needed, then click “Next.”
9. If documentation is needed you will be prompted to upload it.
10. Read the provider agreement, then click the "I have read and agree" box. Click next to finish the registration process.
11. If you were prompted to upload a W9, you will see a message that your registration request has been submitted. Please allow two business days for registration approval.
    If were not prompted to upload a W9 and you see this screen, log out and back in from the “My Account” menu.

Click here for a visual training guide for this process.

Before getting started have the following documents ready:

• W9
• SFN 23 - Approved Relative Application
• SFN 433 - Child Abuse and Neglect Background Inquiry (for all household members over the age of 18)
• Verification of relation to the children that care will be provided for (birth certificates, adoption papers, court records)
• Verification of SSN or EIN

Note: Be prepared to fully finish the registration process as the system will not save your place. This should take about 10 minutes.

1. Go to https://dhsprovider.dhs.nd.gov/.
2. Under CCAP Providers, click “Sign In.”
3. Enter the login credentials for your North Dakota login account.
4. Click the drop-down box and select the license category that applies to you. Once you’ve selected your license type, enter your Provider Tax Identification Number. Click verify.
5. If you are known to SPACES you will be asked to enter your SPACES ID, then click link account.
   Note: Your SPACES ID can be found on notices you receive from CCAP.
6. As an Approved Relative Provider you will need to upload the documents listed in the “Approved Relatives” column.
   Click “Provider Registration & Verification” to continue.
7. Verify the business details in the system. Click "Next."
8. Verify the License Address Details are correct, then click "Next."
9. Enter your banking details to enroll for direct deposit. If your info is already on file, it will be populated. If you would like to verify the details, click the boxes with *** to display the information. If you would like to apply for a direct deposit exemption, click the box for a dropdown menu.
10. Verify the details of your W9.
11. Upload the required documentation. Use the dropdown box to select the type of document you are uploading. Click "Next" when you are finished.
12. Read through the provider agreement.
    Click the “I have read and agree” box, then click next to finish the registration process.
    If you would like a copy of the provider agreement, click here.
13. You will see a confirmation that you have successfully completed the registration request process.
    If you are applying to become an Approved Relative Provider, please allow up to 30 days for approval. If already an Approved Relative Provider and are registering for the SSP, please allow up to 2 business days for approval.

Click here for a visual training guide for this process.

Dashboard

The Dashboard is the first page you will see when logging into the SSP. This is where you can find messages, certify enrollment, view payment history and submit attendance. You can return to this page by clicking “Dashboard” in the top menu.

My Associations

My Associations will show children that are linked to you. If children are missing from your associations, contact the human service zone office. Click here for a directory.

View Statements and Documents

This is where you can view all your documents or upload new ones.

My Registration Fee

This is where you can submit a registration fee.
Note: This is only available for center or group licensed providers. A registration fee can only be submitted once per child in a year.

FAQ

Find frequently asked questions about the CCAP Provider SSP.

My Account

Use the "My Account" dropdown to access additional features such as communication settings and profile access settings.

Payments from CCAP must be paid to the provider, and cannot be paid to the family.

Click here for a visual training guide for this process.

Certify enrollment:

The Child Care Assistance Program provides payments based on enrollment. Each month providers must “certify” enrollment.

1. In the Certification for Current/Past Months section of your SSP Dashboard, click “Not Certified” for the month you are certifying for.

2. For each child in your care, click the circle under status and enter the amount you are billing for. When you are finished, click “Certify.”

   • Note: If you did not certify each child in your care, you will see “Partially Certified” as the status. Children that have an amount entered will still be processed even though the month shows partially certified. 

Change a previously submitted certification:

For a certification that has not been paid:

1. Click "Certified" from the Certification for Current/Past Months.
2. Make the changes needed, then click "Certify" to save.

For a certification that has been paid:

1. Click "Certified" from the Certification for Current/Past Months.
2. Make the changes needed, enter a reason for the update, then click "Update."
3. Click "Certify" to save.

View payment history:

1. Click "View Certifications & Payment Activity."
2. Click "View Payment" for the service month you are looking for. A dropdown will appear with payment details.

Click here for a visual training guide for this process.

1. Click “Upload” in the Attendance Submission for Current/Past MonthsNote: If you do not already have an attendance form that you use, you can download one.
2. Add your attendance form. Select attendance as the document type. Click “Upload.”
3. Once you have submitted your attendance form you will be returned to the Dashboard. The attendance status for the month you uploaded will show “Submitted.”

Click here for a visual training guide for this process.

Note: This is only available for center or group licensed providers. A registration fee can only be submitted once per child in a year.

1. Click “My Registration Fee” in the top menu.
2. Click “Submit.”
3. Enter the registration fee charged for each child then click “Submit.”
4. You will be returned to the My Registration Fee screen, where you will see the total amount submitted for each year. Repeat the same steps to submit a registration fee for additional children who join your care.

Watch a video to learn how to upload a document, or follow along with the steps below.

1. In the top menu of the dashboard click "View Statements & Documents," then "Upload Documents." 
2. Drag the document into the upload space, or click the "Click Here to Browse" option to select from a location on your computer.
3. Under Document Type click "Select." Choose the type of document you are uploading from the list.
4. If applicable select the year, then the month for the document.
   Note: This would be needed for attendance records.
5. Review the information you have entered.
6. Click "Upload."