Administrative Assistant

Vocational Rehabilitation - Devils Lake, ND - Administrative Assistant Be the first point of contact for clients and provide vital administrative support to ensure smooth operation of the office as an Administrative Assistant for ND Health and Human Services Vocational Rehabilitation office located in Devils Lake, ND.As an Administrative Assistant, you will organize and maintain electronic files and assist in converting existing paper files to electronic versions, keep records and forms up-to-date and manage office inventory. You will answer phone calls, assist walk-in clients, and assess clients' immediate needs to direct them to appropriate resources. You will provide businesses with information to support the hiring of individuals with disabilities, schedule appointments for clients and conduct intake interviews.Additionally, you will support counselors by recommending and making purchases based on office policies; assisting clients with job applications, resumes, and interview preparation; and monitoring their progress. You will also arrange services with providers; conduct outreach to schools, employers, and businesses; assist with vendor applications; and pay and track authorizations according to procedures.To thrive in this position , you must take initiative and be comfortable working independently on projects and tasks, in addition to interacting with individuals from diverse backgrounds. You actively listen to identify the needs of clients, even when they may struggle to express them clearly. You convey information clearly and concisely in terms the audience understands. You are adept at handling multiple tasks with competing deadlines, maintaining organization, and tracking progress, requests and follow-up. You have the ability to manage interruptions, prioritize tasks and remain focused on completing projects while maintaining excellent customer service. You are proficient in Microsoft Office and are willing to learn new programs.To be considered for the Administrative Assistant, you must have a bachelor's degree in a related field required, or a combination of education, training, and experience which demonstrates equivalent knowledge, skills, and abilities.Location: ND HHS utilizes a blended workplace model. This position is required to be onsite and is based out of Job Service in Devils Lake, ND.About HHS:ND HHS strives to make North Dakota the healthiest state in the nation by reinforcing the foundations of well-being: physical, economic, and behavioral. Those services are to be delivered as close to home as possible with a focus on dignity and respect. The keys to delivery of those services are the 2800 committed, compassionate ND HHS team members and more than $6 billion in funding from nearly 200 different federal, state, and special sources. ?

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Your resume should include information to demonstrate how you meet the minimum qualifications as posted. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications credit will not be given. All application material must be received on or before the closing date by 11:59 pm.Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.This employer participates in E-Verify. Please visit the following website for additional information: https://www.hhs.nd.gov/careers/e-verifyA copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.For more information about the position or if you need an accommodation, please contact Catherine Quintane at csquintane@nd.gov or at 701-227-7605. Employing Unit: ND HHS - Vocational RehabilitationTTY Number: ND Relay Service 1-800-366-6888 (text); 1-800-366-6889 (voice)If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or (701)328-3290.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.