Admin & Office Services

Prepare and mail customer statements for aged receivablesOversee Store PoliciesManage travel arrangements for staffCoordinate registration for programming and conferences/workshopsWork with state term contracts Accounts payable process using PeoplesoftRecord purchases: Verify Monthly P-Card statementsPrepare purchase ordersMaintain physical inventoryAssist with fixed asset acquisitionsEnter new assets in PeopleSoft and retire old assets

Minimum Qualifications

Requires an associate degree with major coursework in office support, business, or office education and two years of experience performing a variety of complex office work which included opportunities for functioning as a project coordinator, team leader, or lead worker. Additional work experience (as described above) may substitute for the education requirement on a year-for-year basis. Use of computers and MicroSoft OfficePeopleSoft experience - preferred.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

All applications must be made via the Careers site. Paper or e-mailed submissions will no longer be accepted. Applications must be completed by 11:59 pm on the posted closing date. Only complete applications will be considered and must include the following:Cover LetterResumeThree professional referencesFor more information or if you need accommodation or assistance in the application or selection process contact Paula Solheim at 701-795-2700 or paulasolheim@nd.gov The finalist for the position will be subject to state and federal criminal background checks, which includes fingerprinting.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.

Northwest Human Services - Williston, ND - Administrative Assistant As an Administrative Assistant, this position is part of the support staff team, offering administrative assistance in various capacities. Support staff are cross trained for seamless coverage, thus will learn a variety of positions. Primary responsibilities include fingerprinting, account technician tasks, and reception area coverage.To thrive at this position, you must demonstrate organizational skills, multitasking ability, be self-motivated, and have strong interpersonal, customer service and communications skills. This position requires an applicant who can work independently. Accuracy is critical in performing the duties of this position. To be considered for this position, you must have a high school diploma or GED and three years of work experience performing a variety of complex office support, clerical or secretarial work. Additional education in office support, business, or office education may substitute for the experience requirements on a year-for-year basis for up to two years. This position also requires excellent interpersonal skills.About HHS: ND HHS strives to make North Dakota the healthiest state in the nation by reinforcing the foundations of well-being: physical, economic, and behavioral. Those services are to be delivered as close to home as possible with a focus on dignity and respect. The keys to delivery of those services are the 2800 committed, compassionate ND HHS team members and more than $6 billion in funding from nearly 200 different federal, state, and special sources.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Your resume should include information to demonstrate how you meet the minimum qualifications as posted. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications, credit will not be given. All application material must be received on or before the closing date by 11:59 pm.Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.A copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.For more information about the position or if you need an accommodation, please contact Miriam Jeanotte at mjeannotte@nd.gov or at 701.774.4681.Employing Unit: ND HHS - NWHSCUnit Phone Number: 701.774.4600TTY Number: ND Relay Service 1-800-366-6888 (text); 1-800-366-6889 (voice)If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or (701)328-3290.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.

The 1883 Stutsman County Courthouse State Historic Site is an iconic historical landmark in Jamestown, North Dakota. Listed on the National Register of Historic Places, this beautifully preserved building offers visitors a unique opportunity to explore the history of the region through exhibits, public programs, and special events. We are seeking a dynamic and enthusiastic Outreach Coordinator to join our team. This individual will be responsible for developing and executing outreach programs and initiatives to engage the local community, schools, and visitors. The Outreach Coordinator will work closely with staff, community partners, and educational institutions to build relationships, promote events, and increase public awareness of the Courthouse and its offerings.This is a full-time position with a 40-hour workweek and no projected end date. It also qualifies for Affordable Care Act (ACA) insurance benefits. Job duties include:Develop, promote, schedule, and deliver virtual programs, field trips, virtual field trips, educational social media posts, off-site outreach, interpretation for schools, visitors, and others, as well as coach seasonal and part-time staff in doing the same.Develop and create interpretive programming for on-site tours and special events that include historical themes and/or Science, Technology, Engineering, and Math topics relevant to the history of the site.Work closely with the agency's Education Outreach Coordinator to serve as a liaison with educators, schools, and students.Serve as backup to the Site Supervisor as needed.Support day-to-day operations including, but not limited to, maintenance troubleshooting, program administration and documentation including gathering statistics and providing regular reports.Familiarize visitors with the State Historical Society mission and its other state historic sites.Other duties as assigned.The Outreach Coordinator will execute their responsibilities with a positive attitude, neat appearance, and friendly and pleasant demeanor towards in-person and virtual visitors.

Minimum Qualifications

High school diploma or equivalent. Must be at least 18 years old. Ability to communicate in-person and online with groups and individuals of diverse ages, interests, and perspectives, using appropriate language, hands-on, and online skills.Willingness and ability to work some weekends, holidays, and evenings. Basic online and computer skills, including the Microsoft Office suite, video conferencing, and social media. Ability to accurately complete required forms and reports such as timesheets, till counts, reservations, etc. Able to work independently and often without supervision. Must participate in interpretive training and attain a National Association of Interpretation certification.Preference will be given to applicants with previous experience in cultural interpretation, history, education, or museum education; or with a degree in history, public history, education, museum studies, or a closely related field. All applicants are responsible for their own housing.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Application Procedures

All applications must be submitted via the Career site at www.nd.gov/careers. Paper submissions are not accepted. Application packages must be submitted online by 11:59 PM CST on the closing date listed on the posting.Application packages must include cover letter, resume, and three work-related references. Applicants will be scored on a 100-point candidate questionnaire to be considered for interviews; please provide detail in responses to the questionnaire. Applicants who experience difficulties during the application process should contact recruiter@nd.gov or 701.328.3290.Applicants must be legally authorized to work in the United States. The State Historical Society does not provide Sponsorships.For more information or if you need accommodation or assistance in the application or selection process, contact Erica Houn at ehoun@nd.gov or 701.328.2327.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.

Workforce Safety & Insurance is seeking a Medical Bill Auditor to review, process, and audit submitted medical billings to ensure appropriate reimbursement by WSI.The Medical Bill Auditor creates value and makes an impact with these job duties:Review and process medical bills according to national coding guidelines and established policies and procedures.Review medical documentation to confirm correct medical codes are submitted on the billed charges and documentation supporting the compensable injury.Confirm prior authorization requirements are met for services provided as appropriate.Ensure the WSI fee schedule or contracted agreement rate is applied correctly.Process approved adjustments and reconsideration requests; initiate adjustments when audit findings merit such action.Reporting suspected fraud and abuse.Maintain medical bill review manuals, policies, and procedures to ensure they reflect current laws and regulations.Review new medical procedures, technology, equipment, and medical codes to recommend coverage and reimbursement levels to the supervisor.Respond to provider inquiries with questions relating to coding, documentation, procedures, and payer requirements.Resolve provider reimbursement payment issues.

Minimum Qualifications

To prosper in this position, an associate degree in a health-related field and two years of work experience processing, auditing, or coding medical claims.Relevant work experience in processing, auditing, or coding medical claims may substitute for the education requirement on a year-for-year basis.

Preferred Qualifications

Current CPC Certification (Certified Professional Coder) or CPC certification eligible.Knowledge of the insurance industry, therapy coding, billing, or documentation.Confident, articulate, and professional verbal and written communication skills.Detail-oriented, problem-solving, and decision-making abilities.Dependable, organized, self-motivated, resourceful, and flexible.WSI holds our agency culture in high regard. The desired applicant must be engaging, professional, confident, forward-thinking, and supportive.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Apply online and upload the following information: cover letter (addressed to Human Resources), resume, references, and copy of college transcripts (if applicable). All application materials must be received by the closing date to be considered for the open position. Background checks will be conducted.WSI staff will score all applications based on a 100-point scoring and rating system. Applications should include information that directly addresses how the applicant meets the minimum qualifications and a . It is very important to be thorough and detailed in the application materials. Incomplete sections in the application will not be given credit.Applicants with disabilities should contact Denise Osmond at 701-328-3849 in advance of applying to discuss any special provisions needed for applying or interviewing.If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or 701-328-3290.ND Relay Number 1-800-366-6888.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.

Vital Records - Bismarck, ND - Records request teamThe person selected will be responsible for request team activities, including answering the main phone line when the team leader is busy, processing web order requests, as well as all the other current duties on the request team. This position will need to provide all clients with the proper paperwork to be completed to properly request a birth and death records and then process the request, insuring all the proper documentation has been submitted to support the request. To be considered for this position you are required to have a high school diploma or equivalent and some office experience in Division of Vital Records are required.The North Dakota Department of Health is a nonsmoking environment.Location:You will work in office in Bismarck.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Your resume should include information to demonstrate how you meet the minimum qualifications as posted. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications credit will not be given. All application material must be received on or before the closing date by 11:59 pm.Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.This employer participates in E-Verify. Please visit the following website for additional information: https://www.hhs.nd.gov/careers/e-verifyA copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.For more information about the position or if you need an accommodation, please contact Darin Meschke, Division of Vital Records, at 701.328.2494. Employing Unit: ND HHS - Vital RecordsTTY Number: ND Relay Service 1-800-366-6888 (text); 1-800-366-6889 (voice)If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or (701)328-3290.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.

Purchase and Distribution of Parts and Supplies Purchase and maintain supplies, tools, and equipment for district. Purchase parts for maintenance and repair of various vehicles and equipment. Prepare Purchase Orders and Submit for Payment Use PeopleSoft to issue and receive purchase orders. Use Purchase Card (PCard) for purchases and prepare monthly PCard statement. Data Entry and Answering Incoming Calls Input and update equipment repair orders. Run monthly inventory tracking. Answer phone calls for shop personnel. Inventory Control Maintain adequate inventory of petroleum products, parts and supplies to service district and sections. Issue and document parts and supplies to mechanics and operators. Keep accurate records for inventory control and disposals. Equipment Repair Orders (ERO) Originate EROs for when equipment is brough in for repairs. Assist employees with origination and completion of EROs. Miscellaneous Duties Assist users with operation of Cardtrol system. Update files as equipment and vehicles are sold. Organizing and cleaning of parts room. Compile cutting edge and mower blade orders for the year for the district sections.

Minimum Qualifications

Requires a high school diploma or GED and four years of storeroom, procurement/purchasing or warehouse related work experience.Requires possession of a valid Class D operator's license.Must have physical mobility compatibility with warehouse setting.Ability to lift and carry several items up to 50 pounds.Employment of the selected candidate will be contingent on satisfactorily completing the interview process, reference check, medical screening, and a criminal history record check.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Submit an application at www.nd.gov/careers by 11:59 P.M. CST on the closing date. Application materials, including resume, cover letter, and transcript, must clearly explain how experience and education relate to the minimum qualifications and job duties.* *Candidates will be scored on a 100-point candidate questionnaire to be considered for interviews. Application materials, including resumes and attachments, are not considered in the 100-point candidate questionnaire. Applicants must provide detail in their responses to the questionnaire.Applicants who experience technical difficulties during the application process should contact recruiter@nd.gov or 701.328.3290. For more information or if you need accommodation or assistance in the application or selection process, contact Mallory Sheldon, Talent Acquisition Specialist, at sheldonmallory@nd.gov or 701.328.2649, or Mary Grund, Talent Acquisition Program Specialist, at mgrund@nd.gov or 701.328.4366. Learn more about NDDOT at https://www.dot.nd.gov/.TTY users may use Relay North Dakota at 711 or 1-800-366-6888.NDDOT does not provide sponsorships.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.

It is the mission of the North Dakota Department of Commerce to lead North Dakota's efforts to attract, retain and expand wealth and talent. We strive to improve the quality of life of the people of North Dakota, to broaden the State's economic base, create new wealth and generate quality jobs for our people.We are currently looking for a temporary full-time Communications Assistant to provide administrative communications support to various teams and programs. Editing and writing materials, directing, and responding correctly to a variety of emails and telephone calls, along with supporting the Commerce and contractor marketing teams, will be an important part of the job.This temporary status position will include fully paid family health insurance in accordance with the ACA. Temporary employees do not earn annual or sick leave.As the Communications Assistant, you will:Administrative Support Provide administrative support to programs and internal teams.Respond to a variety of emails and telephone calls.Support Commerce and Contractor marketing teams.Update databases and media lists.Track projects and relay metrics with media exposure. Communications Support Help implement communications strategies for programs in DCS.Write and edit communication materials.Compose and edit communications copy (e.g. press releases, publications, social media posts).Assist in maintaining web content and executing social media strategies.Facilitate effective internal communications between DCS and Commerce Marketing Team.Prepare presentations and reports.To be considered for this role, you must have:Proven experience as a Communications Assistant, Communication Specialist, or similar role.An understanding of media relations and digital media strategies.Proficiency in MS Office; familiarity with design software (e.g. Photoshop, InDesign) and content management systems is a plus.Solid editing and researching skills.Excellent communication abilities (verbal and written).Strong attention to detail.Organizational skills.A minimum of an Associate degree with four (4) years of similar or related experience OR Bachelor's degree with two (2) years of similar or related experience. A degree in Marketing, Communications or a related field is desired.Additional InformationHourly Pay - $25.00 - $31.00 per hour, depending on experience.Work Hours - Monday-Friday, not to exceed 40 hours per week. Schedule is flexible and hours may vary.Benefits - This temporary status position will include fully paid family health insurance in accordance with the ACA. Temporary employees do not earn annual or sick leave.Location - Central office is Bismarck, ND, with working remotely from a ND location. Some travel is required.Position Duration - Up to five years or until grant dollars are expended.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Submit the completed online application including cover letter, resume, and three (3) business references.Application materials must be received at the Department of Commerce by 11:59 p.m. (CST) on the closing date.EMPLOYMENT REFERENCE: Prior to job offer, employment references may be checked.BACKGROUND CHECK: A criminal history and driver's license check will be performed on the successful candidate.Contact Denise Faber at 701-328-7282 or email at dfaber@nd.gov for more information or accommodation and assistance in the application or interview process.If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or 701.328.3290.Applicants must be legally authorized to work in the United States. The ND Department of Commerce does not provide sponsorships.https://www.commerce.nd.gov/ND Relay TTY 1-800-366-6888 / Voice 1-800-366-6889

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.

It is the mission of the North Dakota Department of Commerce to lead North Dakota's efforts to attract, retain and expand wealth and talent. We strive to improve the quality of life of the people of North Dakota, to broaden the State's economic base, create new wealth and generate quality jobs for our people.We are currently looking for a temporary part-time Administrative Assistant to provide administrative support for the Division of Community Services (DCS) State Energy Program team members.As the Administrative Assistant your duties will include:General administrative support.Manage inbound and outbound correspondence. Coordinate in-state and out-of-state travel, to include scheduling travel, preparing travel authorization forms; assembling necessary travel, meeting, and event documents; and managing expense reimbursement forms.Coordinate project reporting and quarterly reports.Assist with data review and report preparation for energy federal programs.Coordinate State Energy Program (SEP) stakeholder meetings.Assist with taking and managing minutes related to various meetings associated with State Energy Program activity.Assist with information entry and maintenance in database.To be considered for this role, you must have a minimum of either a High School Diploma or GED equivalent and three (3) years of similar or related experience OR an Associate degree and one (1) year of similar or related experience. You must be proficient with Microsoft Office programs (Word, Excel, PowerPoint, etc.).Additional InformationHourly Pay: $20.00 - $27.00 per hour, depending on experience.Work Hours: Monday-Friday, not to exceed 25 hours per week. Schedule is flexible and hours may vary.Location: Central office is Bismarck, with working remotely from a ND location. Some travel is required.Position Duration - Up to six years based on availability of funds.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Submit the completed online application including cover letter, resume, and three (3) business references.Application materials must be received at the Department of Commerce by 11:59 p.m. (CST) on the closing date.EMPLOYMENT REFERENCE: Prior to job offer, employment references may be checked.BACKGROUND CHECK: A criminal history and driver's license check will be performed on the successful candidate.Contact Denise Faber at 701-328-7282 or email at dfaber@nd.gov for more information or accommodation and assistance in the application or interview process.If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or 701.328.3290.Applicants must be legally authorized to work in the United States. The ND Department of Commerce does not provide sponsorships.https://www.commerce.nd.gov/ND Relay TTY 1-800-366-6888 / Voice 1-800-366-6889

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.

North Dakota State Hospital - Jamestown, ND - Executive Administrative AssistantAre you that energetic individual who thrives on multitasking and brings a smile to every challenge? We want to hear from you!We are seeking a dedicated Executive Administrative Assistant to provide high-level administrative support within our organization. This position is essential for coordinating administrative office functions and requires a high degree of responsibility and dependability.Key Responsibilities:Manage routine office tasks, including reference calls, work orders, and maintaining records.Schedule conference rooms and oversee purchasing activities for our organization.Coordinate performance reviews and other administrative functions.Handle incoming phone calls from various stakeholders, including the Governor's office, legislators, and the press.Complete essential applications and surveys, such as the annual hospital licensure application and census.Attend, record, transcribe, and distribute minutes for various monthly meetings.Support the Superintendent by scheduling appointments, typing correspondence, and travel arrangements.Supervise the Medical and Nursing Administrative staff, providing backup support as needed.Ensure continuous coverage in the Executive Leadership Suite and maintain the overall organization of the Administration Offices.To be considered for this position you are required to have the following: Education: Associate degree with an emphasis in office-related functions, or a high school diploma/GED.Experience: Four years of office support, clerical, or secretarial work experience; or six years of relevant experience if holding a high school diploma.Skills:Strong organizational and multitasking abilities.Attention to detail and accuracy.Excellent communication skills.Why Join Us? Administrative work is far from mundane. Every day brings new challenges and opportunities to make a difference. If you are confident, proactive, and pride yourself on your ability to manage complex tasks with a positive attitude, we encourage you to apply!Interested? If you meet the qualifications and are ready to take on this rewarding role, please submit your application. We can't wait to meet you.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Your resume should include information to demonstrate how you meet the minimum qualifications as posted. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications credit will not be given. All application material must be received on or before the closing date by 11:59 pm.Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.This employer participates in E-Verify. Please visit the following website for additional information: https://www.hhs.nd.gov/careers/e-verifyA copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.For more information about the position or if you need an accommodation, please contact Bobbie Miller at bjmiller@nd.gov or at 701.253.3222.Employing Unit: ND HHS - NDSHTTY Number: ND Relay Service 1-800-366-6888 (text); 1-800-366-6889 (voice)If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or (701)328-3290.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.

Greet clients and visitors, directing them to the appropriate officer or handling inquiries personally.Respond to daily client questions about supervision status and probation/parole conditions.Answer phone calls, directing them to the proper officer and assisting callers when possible.Maintain appointment schedules for officers.Type correspondence, including forms, memos, and letters.Process incoming and outgoing mail: pick up, open, stamp, and distribute incoming mail; prepare and post outgoing mail.Create and revise forms as needed.Perform computer data entry.Maintain offender files, including documentation and scanning.Prepare monthly reports.Manage supply inventory and order supplies from the central office as needed.Collaborate professionally with local stakeholders regarding client supervision.Assist in writing petitions and managing SCRAM and GPS inventory.

Minimum Qualifications

Requires a high school diploma or equivalent. Additional work experience performing office support, clerical, or secretarial duties is desirable. Good interpersonal, oral and written communication skills is necessary for performing the job duties. Preference may be given to those individuals who have experience with Windows, Microsoft Word, Microsoft Excel, and possess prioritization and time management skills. Must be able to meet strict guidelines and manage time independently. The successful candidate must be flexible and innovative in carrying out assigned responsibilities. Must successfully complete standard background and criminal record check.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

All applications for open DOCR positions must be made via the Careers site. Paper submissions will not be accepted. Application materials must be received by 11:59 PM on the closing date listed above. All potential applicants must attach and/or upload the following documents:Cover LetterResumeTranscriptsApplication materials must clearly explain how experience and education are related to the minimum qualifications and job duties.Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veteran's Affairs Office.Contact Brian Miller, 701-934-1467, brianlmiller@nd.gov or TTY 800-366-6888 for more information or assistance in the application or interview process.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.